Recruiting in higher education sector with Aix-Marseille University
About
University Aix-Marseille in a few words
At the forefront of French and French-speaking universities, Aix-Marseille University (AMU) is part of the CIVIS alliance for the creation of “European Universities”. It recruits and recognizes all talents, and its job offers are handi-accessible.
The public university is made up of 5 major campuses, hosting students in all the academic fields it is possible to study in France. The diversity of their sites means that they can offer unique career opportunities.
80%
reduction in pre-selection time
As part of the digitalization of our recruitment process, we chose Beetween. Thanks to Beetween, we can centralize all applications and process a large volume of them, while improving CV processing and tracking, and creating a pool of candidates. The tool has also made it much easier for us to advertise our vacancies on the various job boards.
Caroline Geffard
Recruitment manager
About
AMU in a few figures
- 78 000 students,
- 8 000 staff,
- 122 research structures,
- 720 M€ budget.
Issues
Main recruitment issues faced by Aix-Marseille University
A significant recruitment volume
The University of Aix-Marseille faces a major challenge: managing a large number of recruitments, covering a wide variety of positions. With more than 450 recruitments every year, the implementation of an ATS (Applicant Tracking System) software is essential to efficiently sort and evaluate applications.
The need to improve operational efficiency
Public sector organizations, with their diversity of profiles and professions, face complex challenges in their recruitment processes. The requisition approvals, for example, involve numerous stakeholders (HRD, DGS…) and is rarely digitized. This takes up an enormous amount of HR teams’ time, with numerous non-centralized exchanges and no visibility on the processing of requests…
Solutions
Solutions provided by Beetween
#1
Time-saving thanks to multicasting
- Publish / unpublish job offers in 1 click
- 180+ job boards available
- Simplified writing thanks to templates and AI
#2
Increased operational efficiency thanks to the CV library
- Centralized CV database
- CV parsing
- Advanced search
#3
Personalized candidate path
- Recruitment management from A to Z
- Candidate communication at every step
- Optimized candidate experience
Solutions
The benefits of Beetween
Streamline recruitment requests
Our Beetween ATS is agile and 100% customizable. In particular, it includes a module for requisition approvals. Our solution offers a comprehensive visibility of the recruitment request validation process, reducing the time allocated to this task and avoiding non-centralized exchanges for HR teams. The software is therefore perfectly suited to the higher education sector! What’s more, our software centralizes the entire process, automating tasks such as broadcasting offers, sorting applications, sending acknowledgements of receipt, managing refusals, creating candidate files and even sending questionnaires.
Performance reporting
Beetween provides the University with detailed reporting tools for in-depth analysis of recruitment process performance. Metrics such as average recruitment time and conversion rate have enabled the team to target areas for improvement and make informed decisions to optimize recruitment strategies. For example, our analysis and statistics modules make it easy to monitor the performance of job offers on various job boards, enabling the university to maximize the visibility of its job offers and reinvest the time saved in supporting new employees.
Improving the candidate experience and communication
In addition to CV management, Aix-Marseille University needed tools to improve communication with candidates throughout the recruitment process. We introduced an automatic e-mail feature. This uniform approach enables recruiters to use the same tool and the same language to interact with candidates. What’s more, our tool offers the ability to automatically send an acknowledgement of receipt to candidates as soon as their application is submitted, simplifying follow-up and communication for HR teams. HR teams can then easily get back in touch with candidates by e-mail or telephone, again directly from our platform!
Accelerate your recruitment with Beetween
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