ATS Software: Everything you need to know before you start
Equipping yourself with dedicated software is the best way to digitalize your recruiting. But do you really know what TTY software is? How will digitizing your recruitments allow you to improve both your employer brand and the productivity of your recruiters?
Let’s take a look at everything you need to know before you make the decision to equip yourself.
Why digitize your recruitments ?
- Recruitment software
- ATS
- Productivity
Here is the first question to ask: what is the purpose of digital recruitment?
Whether you are in Human Resources or a business leader, what do you have to gain by investing in software?
Let’s start by stating the obvious: ATS software must be RGPD compliant. But other than that, why digitize your recruiting?
Reduce recruitment time by 50%.
Increase your productivity and improve your recruiting
- Publish your offers on multiple sites in one click
- Automate your repetitive tasks and refocus on human management
- Save on the cost of your publications by optimizing the choice of job boards thanks to the integrated reporting tools
- Improve collaboration between Managers and Recruiters
- Centralize all your recruitment data in a single tool
Improve your employer brand and candidate journey
- Be visible where your talents are
- Communicate with candidates on all platforms by email, SMS, video...
- Simplify and streamline the candidate journey with collaborative recruitment management and automation of low value-added tasks
- Deepen your knowledge of candidate behavior with personalized reporting
- Promote your employer brand with a customized career site
Receive 34% more applications on average
25% of employees are concerned about their employer’s handling of personal data
Manage your recruitment activity efficiently and securely
- Track the ROI of your sponsored offers
- Calculate the performance of the job boards you use
- Track the activity of your recruitment teams
- Get one-click conversion rates and times at each stage of recruitment
- Anticipate your recruitment needs thanks to a better knowledge of your activity
- Centralize all candidate data in a secure tool
Still some obstacles to the digitalization of your recruitment ?
"Getting equipped is a significant cost for my business."
We design your package to fit your needs and budget. With Beetween, you can save up to 10 times the amount invested!
"I'm going to have to train my staff, it takes way too much time."
We offer our customers a wide range of initial and ongoing training methods: on-site training, remote training, user guides, tutorials, etc. For all budgets and all schedules!
"I don't know how to set up a tool like this, I'm not going to make it."
We provide a turnkey tool. We take care of setting up your account and train you on how to use it.
"Changing our processes to accommodate software risks totally disrupting us."
With Beetween, the software adapts to you and not the other way around! We configure our tool according to your processes, your HR tools and your needs.
Piles of CVs several metres high were accumulating on the premises, and there was no classification system to make proper use of this data. Beetween allows the University Hospital to save time throughout the recruitment process!
Beetween allows us to improve HR BP's relationship with operational staff on a daily basis and to gain in responsiveness and efficiency!
The relationship of trust with the technical and commercial teams of beetween is a real benefit to support us in the quality of service provided within the company with a view to continuous improvement!
Beetween has transformed our candidate follow-up: more qualitative while allowing quantitative follow-up, our recruitment team has greatly improved the management of recruitment needs and feedback to candidates.
We were able to make the necessary developments specific to our activity, which allowed us to work even better hand in hand with the managers.
After a few months of use, it is clear that the choice was the right one! In addition to the fact that it is quick and easy to install, the ATS software fits perfectly into our internal organization. In view of the time saved by each recruitment file, it is an undeniably effective tool for recruitment in the CHRU.
All our ads are centralized in one place and are automatically published on our different jobcorners and on our new HR website. Rather than recreating an HR website from scratch, we were able to benefit from a complete responsive HR space in our colors.
Beetween allows us to facilitate the processing of applications, which was very time-consuming before. Overall, the tool is easy to use, very intuitive and flexible, and saves us a lot of time!
Although our activity is specific, Beetween perfectly meets our needs. Thanks to this tool, we are seeing a significant improvement in the success of recruitments for our network of Mercato de l'Emploi agents. We have saved a lot of time to focus on the human aspect and the meeting between the candidate and the company.
We are very satisfied with Beetween. The tool is efficient and the provider relationship is positive. The technical support is responsive, and once the tool was properly set up for our needs, contacts were rare. Which means that everything is going well!
When we saw the demonstration of the software, we quickly realized how easy it was to use, as well as the quality of the customer relationship. Thanks to the support of the Beetween teams, all fears and obstacles related to the implementation of a new recruitment tool have been overcome. The relationship is simple, fast and efficient!
Beetween's quality of service, their reactivity, as well as their desire to move forward in a human direction makes them an ATS that deserves to become one of the future major players.
How to digitalize your recruitment ?
- Employer Brand
- Inbound recruiting
- Candidate path
The recruitment software improves your processes from A to Z!
From the expression of your needs to the hiring of the future employee, the ATS software optimizes and automates a set of time-consuming tasks while saving you time! This is a real advantage for streamlining your internal recruitment management, reducing your hiring costs and improving your entire human resources department.
Let’s take a look at how ATS software is used at each stage of Inbound Recruiting.
Step 1: Attracting candidates
The first step of an inbound recruiting strategy is to attract candidates to select the right profile!
Attracting candidates is a complex mission in the daily life of a recruiter, especially in a context of talent shortage and increased competition! To overcome these difficulties, the notion of employer branding is nowadays omnipresent and constitutes one of the keys to promote the volume and quality of applications.
Once the applications have been received, they must be pre-screened correctly and quickly in order to maintain a smooth candidate flow.
Source Glassdoor
Top 3 reasons to use tools to attract candidates (%)
Source Statista
What tools does Beetween provide to attract candidates ?
- Customized career site for employer branding
- Advanced search in your talent pool
- Customizable tags to optimize the advanced search in the CV library
- Sourcing on social networks
- Sourcing from public or partner CV libraries
- Multicasting on more than 150 job boards in a single operation
- Republishing / Unpublishing a job offer on all the distribution media in a single operation
- Suggestion engine for the selection of job boards when posting an ad
Step 2: Converting talent
The second step of an inbound recruiting strategy is to convert candidates into employees. To do this, it is essential that the candidate experience is optimal!
Optimizing the candidate experience and converting new recruits is one of the most important issues for HR professionals and yet not the easiest to accomplish! With this new context of competition and a candidate path that is increasingly focused on the human side, it is becoming complex to adapt to the expectations of talents in terms of recruitment and therefore to find the ideal profile!
The good news is that recruitment software is designed to automate a number of tedious tasks while ensuring a good quality of exchange between recruiter and candidate. Very useful in the pre-qualification and qualification of candidates, the ATS software offers a wide range of features to make your recruitment process more fluid.
With such a time saving, no talent will escape you!
Source Zety
Average duration of a recruitment in France (in weeks)
Sources: Independant.io, Pôle Emploi, Apec
What tools does Beetween have at your disposal to convert talent ?
- Centralization of applications
- Automatic sorting of applications into folders corresponding to the different recruitments
- Creation and sending (automatic or manual) of candidate questionnaire and/or other recruitment test
- Automated and customizable application acknowledgements
- Automated completion of the candidate file from applications or sourcing actions (Parsing)
- Multi-media candidate communication: email, SMS, videoconferencing, deferred video...
- Automated and customizable communication according to the stage of the recruitment process
- Matching score between the profile and the vacancy
Step 3: Retain employees
Employee retention is the final step in an inbound recruiting strategy to integrate and make the new recruit adhere to your brand! Indeed, a recruitment costs on average more than 5300€. Not retaining employees means investing at a loss.
To achieve this, the onboarding of the newcomer plays a key role in this process, so that he or she identifies with your values and your corporate culture.
Personalized welcome, reactive communication, assignment of a mentor or follow-up of the talent, there are many measures to make the candidate feel at home!
Beyond onboarding, employee involvement in the various activities of the company, including the recruitment of new employees, is essential to maintain their sense of belonging throughout their life within your structure.
Source Zety
Top 4 causes of resignations (in %)
Source Humanize
What tools does Beetween offer you to retain employees ?
- Different license levels (administrator, recruiter, manager, guest)
- Assigning tasks with reminders to yourself or another user
- User notification and history of contacts and actions on a candidate form
- Manager's opinion and rating
- Recruitment application validation process (DAR/DDR)
- Management of co-optations
- Job exchange (internal career site)
- Interconnection with all your other HR tools (HRIS, payroll, etc.)
Choosing your TTY : good practices
- Questions to ask yourself
- Comparative
- ATS software
Analyzing your functional needs is the key to increasing your chances of success in recruitment.
#1 Assess your functional needs
The number of hires affects the automation requirements and therefore the amount of your recruitment software subscription. In addition, it is estimated that below 20 hires per year, the use of ATS software is not cost-effective.
Multicasting is the basic building block of a recruitment software.
Make sure that the software you select meets this requirement. Do not hesitate to contact a sales representative directly on this point, many ATS do not communicate on all the job boards with which they are connected.
Moreover, at Beetween, we study all requests to connect to a new job board, but this is not the case for all ATS software.
Depending on the type of profile you are looking for, you may find yourself in 2 opposite situations:
- Management of very high volumes of applications: features such as parsing and matching will be very valuable and even necessary
- Shortage of candidates: sourcing and advanced CV management functionalities are essential
Here it is important to list all the people involved in the recruitment process and in what way. Indeed, with Beetween, we configure several different types of licenses in order to better adapt the accesses of each one according to its role. Good practice is to answer the following questions:
- How many people are involved in recruitment?
- What is their role in the recruitment process?
- What actions should they take in recruitment?
This will give you a very precise idea of your user needs.
Time wasted in posting your offers on various job boards, sorting out CVs… List here everything that is causing you problems in your current recruitment management. This will allow you to better prioritize your needs afterwards.
Do you manage several brands? Several entities? You need to manage one or more different recruitment processes on the same tool? Do you need to integrate one or more validation paths before you can start recruiting?
These elements are part of the ultra-customization of the software. Not all TTYs offer this level of accommodation.
Most recruiting software today offers career pages, but not all offer customized career sites that showcase your employer brand.
What are your needs in this area? Are you satisfied with a single page? Or, on the contrary, do you need a real tailor-made job to highlight your employer brand?
One of the most valuable aspects of digitalization is the interconnection of tools. Can the ATS software connect with the tools you already use? Should it replace them?
#2 Determine the framework of your digitalization project
Now that you have asked yourself all the right functional questions, you need to prioritize your needs in order to find the best balance between budget, ergonomics, intuitiveness and functionality.
We advise you to make several categories and to take all your needs to classify them by category, and to note their importance by simple items, such as :
- Indispensable
- Very useful
- Bonus
You will be able to assign a score to each need, weighted by the importance you attach to it.
It will then be easy for you to compare the different TTYs on your list.
Have your recruiters ever had the opportunity to use ATS software? Are they comfortable with computer tools in general?
Do you need to plan to train managers as well?
Beetween offers several types of training: on site, videoconferencing, monthly beginner training courses accessible to all customers, video tutorials, online user documentation, etc.
The more important your functional needs and your customization requirements are, the higher the parameterization needs will be, and consequently the cost of the software as well.
Define your ideal budget, but also your maximum budget. This will help you to quickly establish a shortlist during your search.
Choosing a SaaS software, such as Beetween, significantly reduces the delivery of the tool because it does not require any installation on the workstations.
However, another factor comes into play: the personalization of your accounts. The more customizations you make, the longer it will take to configure. Take this into account when making customization requests.
Your project scoping is your best friend to identify the added value of the project while aligning the requirements for its deployment.
