How can we improve team recruitment?

How to improve team recruitment with Puy du fou and Beetween

Team recruitment? You have to work at it! When several people are involved in the recruitment process, it can quickly become a cacophony. But recruiting as a team can also improve the candidate pathway and collaborative candidate management. But recruiting as a team can also improve the candidate pathway and the collaborative management of candidates! How? Thérèse Delibes, HR Manager at Puy du Fou, explains how the famous theme park has put in place an effective collaborative recruitment strategy using Beetween, collaborative recruitment management software.

Puy du Fou: presentation

Do we really need to introduce Puy du Fou? The live entertainment park in Vendée has become a worldwide phenomenon thanks to its unique artistic concept, with the opening of the Cinéscénie in 1978 and the Grand Parc in 1989. To bring these shows to life and welcome the public, the Puy du Fou employs no fewer than 6,000 staff and volunteers in over 100 different professions. To recruit this wealth of talent, the Puy du Fou HR teams previously used a general HR software package. With this software, recruiters could manage recruitment as well as other human resources tasks. However, the tool required a lot of manual input, was not suitable for processing large numbers of applications and did not provide an activity history for a recruitment file. In 2018, the Puy du Fou HR teams therefore set out to find a collaborative application management tool to optimise online collaborative recruitment and improve the candidate experience. This is how they chose Beetween collaborative recruitment software.

Team recruitment at Puy du Fou

Le Puy du Fou’s business is seasonal, and candidates recruited for one season regularly return the following season. So they have to go through the recruitment process all over again.

Le Puy du Fou has a loyal pool of talent, who apply every year to take part in the park’s activities. To meet the needs of Thérèse Delibes’ teams in the most appropriate way, Beetween’s HR experts have set up a collaborative CV library, enabling all those involved in recruitment to indicate the actions taken or to be taken directly on a candidate form. In this way, those involved in recruitment can quickly see the status of an application, and communicate with each other using a system of tags. The entire history of a candidate’s activity is recorded directly on their online collaborative tool! Recruiting with several people fundamentally requires effective collaborative communication. To improve collective recruitment and enable each recruiter, manager or other participant to take part in the recruitment process, our HR experts have developed a range of collaborative functions, such as sharing recruitment data and forwarding candidate files. What’s more, by linking our collaborative software with Outlook, the Puy du Fou HR teams can better manage interview invitations. These are processed directly in the recruitment software, which automatically integrates them into the Outlook diaries of the recruiters.

Involving managers to improve the candidate experience with Beetween

Collaborative recruitment management is an excellent way of offering talent a more personalised candidate experience! How can team recruitment help to create a positive candidate experience? Find out from Thérèse Delibes and the Beetween experts.

One of Beetween’s most popular solutions for improving communication with candidates is the Vcard QR code system. By scanning the QR code available on the candidate form with their smartphone, recruiters can memorise candidates’ contact details. The candidates’ first and last names then appear automatically each time they call. This system means that those involved in recruitment at Puy du Fou can personalise telephone interviews even more, while saving time in processing applications.

Software VCard QRcode

The VCard system is a real revolution for our teams: managers flash the QRCode with their smartphone and can immediately call candidates without having to copy the number. It’s a real time saver – today managers can call up to 30 people a day!

Speaking of saving time, we saw earlier that Thérèse Delibes and her teams were experiencing manual input problems with their old tool. To alleviate this problem, our experts have implemented mass processing functionalities in the collaborative recruitment tool offered to Puy du Fou, such as sending automatic or grouped e-mails. Another time-consuming task is consulting and analysing the CVs and other documents sent in by candidates. When you’re recruiting several hundred candidates, this can be a tedious task… To optimise the time taken to process these documents, the teams at Thérèse Delibes are now using a rapid document viewer, a particularly effective feature!

Setting up Beetween as a collaborative platform

The implementation of our recruitment software is always accompanied by personalised support in using the tool. In the case of Le Puy du Fou, Thérèse Delibes’ HR teams were able to train the park’s managers after having been trained by our support team.

The ergonomics are intuitive, and the Beetween support team is very responsive.

Excellent feedback from our managers following their introduction to Beetween! The ergonomics are intuitive, and the Beetween support team is very responsive. We were anticipating some reluctance to change internally, but the feedback has been very positive.

More than just ATS software, Beetween offers genuine expertise in digital recruitment. The project to optimise team recruitment with the Puy du Fou’s HR professionals was therefore not limited to the simple implementation of a collaborative tool. Working with Thérèse Delibes and her teams, we took an in-depth look at recruitment methods and organisation, to ensure that we put in place the functionalities best suited to their needs.

Thank you to Thérèse Delibes for agreeing to talk about using our recruitment software at the Puy du Fou!

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