The development of Beetween as seen by CMS Francis Lefebvre Avocats

The evolution of Beetween recruitment software as seen by N. Chabernaud of CMS Francis Lefebvre Avocats

Today, we had the chance to meet Nathalie Chabernaud, Head of Human Resources at law firm CMS Francis Lefebvre Avocats, who has been using Beetween ATS since its inception in 2013.

Recruitment at CMS Francis Lefebvre Avocats is managed by 3 recruiters in the HR department. They are supervised by the HR Director and supported by HR assistants. Each is in charge of a typical profile to be recruited:

• Support functions (i.e. the professions serving the operational teams)
• Lawyers
• Trainees (around 200 each year)

Nathalie Chabernaud has been Head of HR at the law firm CMS Francis Lefebvre Avocats since 2010. N. Chabernaud is responsible for the career management of all staff (lawyers and support functions), their remuneration, HR projects and HR reporting.

In 2013, N. Chabernaud was also involved in recruitment. It was she who, at that time, initiated the project to equip the firm with recruitment software. Beetween, which was in the process of creating its ATS, responded to this need and was able to adapt to the firm’s specifications.

CMS Francis Lefebvre Avocats: the beginnings of Beetween

The Beetween ATS was launched in 2013. CMS Francis Lefebvre Avocats was one of the first recruiters to place its trust in Beetween. In direct contact with our developers, Nathalie Chabernaud has seen the Beetween software evolve on a daily basis.

That was the genesis of the project.

We’ve always had an almost instant response from Beetween.

Before Beetween, application management was entirely manual at CMS Francis Lefebvre Avocats. This posed a problem because the volume of CVs received was constantly increasing.
All applications were centralised in 2 email inboxes: one collecting applications from lawyers and support functions, and another dedicated to trainees. The CVs were printed out, sorted and the responses to them managed manually.

The firm has always made a point of responding to all applications. To this end, one person came in one day a week to provide a personalised response to each application.

I quickly realised that we needed to find a solution to streamline our process and save time.

CMS Francis Lefebvre Avocats: A single set of specifications for a single recruitment need

The requirements of CMS Francis Lefebvre Avocats were complex and Beetween was able to meet them with new updates and the development of exclusive functionalities:

• Beetween has interfaced with the Village de la Justice job board to automate the posting of job offers on this site.
• Automated emails for receiving applications.
• Pre-recorded templates for responses to candidates, with the option of sending them in batches.
• The firm receives a large number of unsolicited applications. To facilitate the sorting of applications from the CMS Francis Lefebvre Avocats career site, a form must be completed by the candidate before submitting their application on the platform, allowing the application to be filtered and directed according to its nature:
  • Lawyer
  • Trainee
  • Support Functions

The law firm has opted for 100% responses, but also for transparency: all the people in charge of recruitment have access to all the recruitments, all the CVs, all the “mailboxes”.

What we really appreciated when we set up Beetween was the ability to generate grouped responses.

We had to change our working habits, our process… It’s a tool that has been revolutionary for our recruiters.
Three recruiters use Beetween on a daily basis. Our HR Director, Charlotte Rigal-Provot, has access to all recruitment via a licence manager.
The recruiters have adapted very well and the new users have trained themselves. The advantage is that it’s a tool that’s very easy to learn.
We wanted to increase productivity and simplify management.

2018: GDPR and HRIS, new questions

GDPR

An RGPD meeting was organised between the DPO of CMS Francis Lefebvre Avocats, their HR department and Beetween. The DPO was reassured about the way Beetween operates and processes data.
Beetween has always sought to comply with the 1995 European directive on the protection of personal data. To ensure that its recruitment tool enables recruiters to comply with the RGPD, Beetween has given users the option of changing the date on which the job pool is updated, and has also set up an automated service.

We already had the “Data Protection and Civil Liberties” clause with Beetween long before the GDPR came into play.

HRIS

When we looked at HRIS for our major digitisation project, we didn’t think it was a good idea to drop Beetween in favour of an integrated solution, and opted for Beetween, which fully met our expectations.